Privacy Policy
1Introduction
Effective Date: November 24th, 2025 | Last Updated: November 2nd, 2025
Welcome to the Altakassusi Alliance Radiology Training (AART) Academy ("AART Academy," "we," "us," or "our"). We are committed to protecting your privacy and handling your personal information with utmost care and complete transparency.
This Privacy Policy clarifies how we collect, use, store, and protect your personal information when you register for and use our educational platform. By creating an account and utilizing our services, you acknowledge that you have read, understood, and agreed to this Privacy Policy.
2Information We Collect
When you register and use the "AART" platform, we collect the following personal information:
2.1 Registration Information
- Full Name
- Email Address
- Gender
- National ID Number
- City
- Institution/Hospital Affiliation
- Professional Affiliation Details
2.2 Learning and Usage Data
- Course enrollment and completion records
- Learning progress and performance
- Assessment scores and certificates earned
- Platform usage statistics and activity logs
- Communication and correspondence records within the platform
2.3 Audio, Visual, and Image Content
- Photographs taken during training events and activities
- Video recordings of training sessions, presentations, or events
- Audio recordings during educational activities
- Any other multimedia content captured during AART Academy events
3How We Use Your Information
We use your personal information for the following purposes:
3.1 Educational Services
- To create and manage your educational account on our Moodle platform
- To track your learning progress and course completion
- To issue certificates and documentation
- To provide customized learning experiences
- To send important updates regarding your courses and training
3.2 Administrative Purposes
- To verify your identity and professional qualifications
- To maintain accurate training records
- To comply with accreditation requirements and regulatory demands
- To share information with educational partners and accreditation bodies when necessary
3.3 Communication and Updates
- To send educational updates and newsletters
- To notify you of new courses and training opportunities
- To provide technical support and respond to inquiries
3.4 Analysis and Improvement
- To analyze platform usage to enhance our services
- To conduct research to improve educational outcomes
- To create aggregated statistics (anonymously, whenever possible)
3.5 Marketing and Promotional Activities
- To promote AART Academy programs and services
- To perform marketing analysis to better serve our educational community
- To share success stories and educational achievements
4Use of Audio, Visual, and Image Content
4.1 Consent for Media Use
By accepting this Privacy Policy, you explicitly consent to and authorize AART Academy to:
- Capture photographs, video recordings, and audio recordings of you during training sessions, events, conferences, workshops, and other AART Academy activities.
- Use, reproduce, publish, and distribute your images, videos, and audio recordings for the following purposes:
- Publishing on the AART Academy website
- Sharing on social media platforms (including, but not limited to: X, LinkedIn, Instagram, Facebook)
- Inclusion in promotional and marketing materials (brochures, flyers, advertisements, presentations)
- Distribution to media outlets and press releases
- Use in internal communications and reports
- Display in news articles and event coverage
- Inclusion in annual reports and educational publications
4.2 Granted Rights
You grant AART Academy a perpetual, royalty-free, and worldwide license to use your appearance, image, voice, and likeness in all media formats, whether currently known or later developed, without additional compensation or approval.
4.3 No Obligation to Use
AART Academy is not obligated to use any photos, videos, or audio recordings and reserves the right to select the materials to be published or distributed at its own discretion.
5Data Sharing and Disclosure
We may share your personal information with:
5.1 Service Providers
- Hosting and technical service providers for the Moodle platform
- Cloud storage and data management services
- Email communication service providers
- Analytics and performance monitoring tools
- Marketing and advertising platforms
5.2 Educational and Professional Partners
- Accreditation bodies and certification organizations
- Educational institutions and training partners
- Radiology professional associations and regulatory bodies
5.3 Legal Requirements
- When required by law or legal procedures
- To protect the rights, property, or safety of AART Academy, our users, or others
- In connection with any merger, acquisition, or sale of assets
We ensure that all third parties processing your data are bound by appropriate data protection obligations.
6Data Security
We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure encryption of data during transmission and storage
- Access control and authentication mechanisms
- Regular security assessments and updates
- Employee training on data protection practices
However, no method of transmission over the internet or method of electronic storage is completely secure. As such, we cannot guarantee absolute security.
7Data Retention
7.1 Indefinite Retention
Your personal information, learning records, and associated data will be retained indefinitely by AART Academy for the following purposes:
- Maintaining comprehensive graduate and training records
- Supporting long-term educational research and analysis
- Providing proof of completed training and certifications
- Meeting regulatory and accreditation requirements
- Preserving institutional history and educational outcomes
7.2 Media Content
Audio, visual, and image content may be retained and used indefinitely in accordance with the consent stipulated in Section 4 of this Privacy Policy.
8Your Rights
You have the following rights regarding your personal information:
8.1 Right to Access
You may request access to the personal information we hold about you, including:
- Your registration and profile information
- Your learning records and progress
- Certificates and documentation earned
8.2 Right to Rectification
You may request the correction of your personal information if it is inaccurate or incomplete. We will make reasonable efforts to update your information promptly.
8.3 Limitations on Data Deletion
Important Note: Due to the nature of educational records and regulatory requirements, we do not offer the option to delete your personal data or withdraw from the platform once you have registered. Your training records form part of our permanent educational archives.
8.4 Limitations on Withdrawal of Media Content Consent
Important Note: Once you have provided consent for the use of your audio, visual, or image content, you cannot withdraw this consent or request the removal of materials that have already been published. Please consider this carefully before providing consent.
8.5 Exercising Your Rights
To exercise your right to access or rectify your information, please contact us at: AART@aaml.com.sa
9International Data Transfers
While AART Academy primarily operates in the Kingdom of Saudi Arabia, some of our service providers may be located in other countries. When we transfer your data internationally, we ensure that appropriate safeguards are in place to protect your information in accordance with applicable data protection laws. However, no method of transmission over the internet or electronic storage is completely secure. As such, we cannot guarantee absolute security.
10Cookies and Tracking Technologies
Our Moodle platform and website may use cookies and similar tracking technologies to enhance your educational experience, analyze platform usage, and support our marketing efforts. You can control cookie settings through your browser, although some features may not function correctly if they are disabled.
11Prohibited Uses
The use of the platform is prohibited for any purposes that violate the law, or to incite or participate in any actions that violate the law, or to infringe upon our intellectual property rights or the intellectual property rights of others, or to harass, abuse, insult, harm, defame, slander, disparage, intimidate, or discriminate based on gender, religion, race, sect, age, or nationality, or to post false or misleading information, or to upload or transmit viruses, or for any purposes that violate public decency or morals.
12Children's Privacy
Our services are intended only for individuals who are 18 years of age or older. We do not knowingly collect personal information from anyone under the age of 18. If we discover that we have accidentally collected information from a person under 18, we will take steps to delete that information immediately.
13Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes through:
- Posting the updated Policy on our platform
- Sending a notice via email to your registered email address
- Requesting acknowledgment of the updated Policy upon your next login
Your continued use of our services after such notification constitutes acceptance of the updated Privacy Policy.
14Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Altakassusi Alliance Radiology Training (AART) Academy
Email: AART@aaml.com.sa
Address: King Fahd Road, Al Mohammadiya Tower, 8th Floor, Riyadh, Kingdom of Saudi Arabia
We will respond to your inquiry within a reasonable timeframe.
15Consent and Acknowledgment
By clicking "I Agree" or by registering for and using the AART Academy platform, you acknowledge that:
- You have read and fully understood this Privacy Policy.
- You consent to the collection, use, storage, and sharing of your personal information as described herein.
- You understand that your data will be retained indefinitely.
- You expressly consent to the capture and use of your audio, visual, and image content for news, events, promotional materials, social media, and other purposes as outlined in Section 4.
- You understand that you cannot withdraw consent for media content that has already been published.
- You understand that you cannot request the deletion of your personal data or training records.
- You affirm that you are 18 years of age or older.
- You acknowledge that the platform is not responsible for any loss or damage resulting from the use of the service, including direct or indirect losses, etc.
- You acknowledge that there are no guarantees that the platform is completely free of errors or defects, including, but not limited to, server downtime or exposure to hacking, and the platform shall not be liable for any damages resulting from the use or inability to use the platform.
- You agree to comply with all applicable laws and regulations.
Copyright and Intellectual Property
All information, data, and images on the platform are the exclusive property of the platform. It is prohibited to publish, copy, use, or distribute them by others without obtaining written permission from the platform.
© 2025 Altakassusi Alliance Radiology Training (AART) Academy. All rights reserved.
© 2025 Altakassusi Alliance Radiology Training (AART) Academy
All rights reserved